July 30, 2021

Become A Highly-Efficient Organization in Hialeah: OpenText vs Azure Document Management Solutions

In the present competitive company industry, any areas where businesses can increase efficiency and boost productive capacity must be prioritized.

Document management is perhaps not the first thing you think of when you question yourself, “Where can we improve?”

Be that as it may, document management is at the foundation of your company and back-office activities. Therefore, it’s an excellent starting point for your digital transformation journey.

Filing cabinets and other concrete systems are unproductive and result in constrictions as key records become hard to find and/or are often misplaced.

As a result, silos are formed, collaboration is impaired, and time is wasted on activities and operations that could be optimized.

With document management tools, you can establish a paperless, digital scheme where critical information is easily attainable and everybody, across factions, have access to the data they require to be efficient.

Technology like robotic process automation (RPA) and optical character recognition (OCR) can eliminate the need for by-hand processing, routing, data entry, and storage.

Below, we’ll discuss a couple of the most prevalent document management solutions: OpenText and Microsoft Azure.

But before we begin our comparison, let's have a brief look at the key benefits of using document management tools.

The Advantages of Document Management Software

Let’s take a close look at a number of of the benefits of document management platforms.

Reinforced Productivity and Efficiency

With conventional, physical tasks, your team members waste valuable resources that could be better committed to initiatives that achieve development goals. Through an automated, optimized document management tool, these time-consuming processes are a thing of the past.

Moreover, a document management solution is better equipped to enforce regulatory obligations than paper-based arrangements, which can rapidly become too cumbersome to control.

A Centralized Storage Facility

In a cybernated setting, all of your documents and sensitive information can be maintained in a central, secure file storage location.

This makes safeguarding confidential information and routing documents to the proper people when they are needed much simpler than in traditional physical storage methods.

Through the use of a DMS inventory system, obtaining the required files can be achieved instantly instead of wasting a large amount of time searching for concrete records.

On top of that, with a cloud storage solution, employees can join forces and reclaim documents on the road from their smartphones.

Enhanced Data Security

With higher technological advancement comes a responsibility to guarantee that any networks consisting classified data are appropriately secured.

Both OpenText and Microsoft Azure supply security features like two-factor authentication, access controls, etc.

These features can help your organization to fortify its cybersecurity status by affirming that only the appropriate employees have access to confidential data and that each and every accessing and modifying of confidential records have an audit trail.

Finally, in case of either a natural calamity or a safety incident, through a DMS tool, you can rest assured that your data has been backed up and can be restored so that your business can proceed with its mission-critical processes immediately.

Ensured Regulatory Compliance

For businesses that compete in compliance-heavy sectors, a document management tool can aid in upholding regulations that are set forth to safeguard businesses from data breaches and violations of their clients’ privacy rights.

OpenText vs Microsoft Azure Features and Pricing Diagram

	OpenText Documentum	Microsoft Azure
Pricing	By quote	By quote
Deployment	Cloud, SaaS, Web-Based	Cloud, SaaS, Web-Based
Support	Email Phone Chat	Email Phone
Training	In-person Online Documentation	In-person Online Documentation
Features	Access Controls Advanced File Versions Analytics Capture Collaboration Content management File Sharing Governance API Metadata Search Microsoft Office 365 Integration Records Management SAP Payment Automation Security, 2FA, SSO Workflow Automation	Access Controls Analytics Archiving Backups Cloud Storage Collaboration Data Mining File Sharing Governance Messaging Services Microsoft Office 365 Sharepoint Android and iOS Mobile Apps Network Security SAP Payment Automation Security, 2FA, SSO Version Control Workflow Automation

OpenText Overview

OpenText is an Enterprise Content Management (ECM) that allows companies to gather, store, route, and oversee the integral workflow of their computerized files.

This gives companies with greater control of their documentation all while augmenting cooperation across teams. It is available for on-premises or cloud deployment.

OpenText Pros

Pricing can be costly but can be customized to your particular demands.
For those in search of a unified platform, Documentum is a robust program that can do whatever you need it to.
ApplicationXtender (AX) offers a scaled-down, build-as-you-go alternative to the more expensive Documentum platform.

OpenText Cons

The interface is a bit difficult to grasp initially.
The solution necessitates regular maintenance and modifications as time goes by which can be costly.
Depending on your license, you may be required to purchase additional functionality add-ons.

Microsoft Azure Overview

Unlike OpenText, Microsoft Azure is a significantly broader cloud platform that provides a variety of functions that support designing, testing, and implementation of applications. As a part of this extensive summary, this could include protected document management and automation.

Azure Pros

The accessibility and reliability of industry giant, Microsoft as well as its 99.95% Uptime guarantees.
Unparalleled data protection empowers you to satisfy several industry standard regulatory requirements.
Pay-as-you-go concept entitles you to pick and choose which features you need and add extra elements as required. As a result, it is a great option for a small company, SMB, and even an enterprise.

Azure Cons

Necessitates a great deal of maintenance, administration, and monitoring.
Higher licensing levels can become pricey.
To ensure Azure is doing all it can for your organization, experienced administrators are necessitated to appropriately configure the tool.

How Wave Can Be of Assistance in Implementing a Document Management Solution in Hialeah

While we can all agree that the optimal first step in increasing your business’s competitiveness lies in improving and expediting processes, it is not as easy to agree on how to accomplish this.

To accomplish your strategic objectives, you need the necessary solutions stack that complement your present systems and could be integrated easily.

We work with our clients as partners. Coming alongside the company to analyze the primary business model, methods, and procedures so that we can locate logjams and other sectors where improvements can be made easily and cost-efficiently.

To do this, we use a mixed solutions stack that we base on your particular organizational requirements and use them to automate your monotonous company workflows around capturing, organizing, and filing data.

This involves over 60 industry-accepted ECM and DMS solutions that can help to digitize manual systems, enhance sharing, arranging, and cooperation among teams, and ascertain that your employees can access the data they need whenever, from wherever.

Keen to learn more? Let’s arrange a time to chat.

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